Privacy Policy

Effective 28 October 2026

Who we are

GTECH Infosystems Private Limited (“we”, “us”) provides a web-based College ERP and related mobile applications for colleges, and this public website at gtechinfosystems.com.

Registered office: A-113, Svayam Symphony, Opp. Madhubhan Resort, Anand, Gujarat 388120, India. CIN U62020GJ2025PTC166548.

This policy covers the website, the College ERP used by a subscribing college, and the mobile apps we publish for students, parents, faculty, and staff of that college.

The college and our role

A college that subscribes to the ERP decides what student, parent, and staff information is stored, and it remains the owner of that information. We process it only to provide, secure, and support the service for that college. We do not use one college’s records for another college.

Information in the College ERP and apps

Depending on the modules a college uses, and the role of the person signed in, the service may hold:

• Identity and contact details, such as name, date of birth, photograph, email address, phone number, and postal address.
• Academic records, such as programme, enrolment, category, documents, attendance, internal marks, hall tickets, and results.
• Fee records, such as fee heads, concessions, receipts, and amounts outstanding.
• Parent or guardian name and contact details, where the college keeps them for the parent portal.
• Staff details needed for profiles, leave, and approvals.
• Account details: college, role, username, and a protected form of the password. We do not store app passwords in plain text.

The college, or a user acting for the college, provides this information. The apps show a signed-in user the records their college has made available to that role.

The apps are for access to the college’s own records. They are not used to sell personal information or to show advertising. We do not ask the app to read your location, contacts, photos, camera, or microphone for advertising. A permission is requested only when a feature you choose needs it.

Information on this website

The marketing pages do not require an account. If you use the contact form, your email app opens a draft to us. We receive your name, email address, organisation, and message only if you send that email.

The site loads typefaces from Google Fonts. The contact page embeds a Google map of the office. Those services receive the technical data their own policies describe, such as your IP address. Ordinary server logs may also record IP address, browser, and the page requested, so we can operate and protect the site.

How we use information

• To run admission, enrolment, term registration, examinations, fees, attendance, and the student, parent, and faculty portals.
• To sign users in and keep each college’s data separate.
• To support the college, fix faults, and secure the service.
• To reply to messages sent to us from this website.
• To meet a legal duty, or to respond to a lawful request.

Who we share it with

We share College ERP information with the subscribing college and with users that college has authorised. We also use infrastructure providers who host or transmit the service for us, and only for that purpose. We may disclose information if the law requires it.

We do not sell personal information. We do not share it with advertisers or data brokers.

How long we keep it

College records are kept for the life of that college’s subscription, and for any further period the college asks us to retain them for academic, fee, or legal reasons. Website enquiry emails are kept for as long as we need them to answer and follow up. Server logs are kept for a limited period for security.

When a subscription ends, we return or delete the college’s information as agreed with that college.

Delete your account or data

You may ask us to delete the login for a College ERP app. Email gtechinfosystemspvtltd@gmail.com with the subject “Account deletion”, and include your college, your role, and the email address or username on the account. You may also ask your college, which controls the records.

We will delete or disable the app login. Examination, fee, and enrolment records that the college must keep are retained for the college and are not removed by closing a login. If you want those records corrected or deleted, the college has to instruct us.

Security

Access to the ERP is limited to authorised users of the college and to our staff who need it to operate or support the service. Passwords are stored in a protected form. No method of transmission or storage is completely secure; we work to protect the service in line with the sensitivity of college records.

Children

The website and the apps are not directed at children under 13. Colleges may enrol students who are under 18. Those records are processed because the college holds them and has asked us to provide the ERP. A parent who wants to review a student’s information should contact the college.

Your choices

You may ask for a copy of the personal information we hold about you, ask for a correction, or object to a use that is not required to provide the college’s service. Contact us at the address below, or contact your college where the college holds the record. You may stop using the website or the app at any time. Signing out of the app removes the session stored on that device.

Changes

If we change this policy, we will post the new version on this page and update the effective date. Continued use of the website or the apps after that date means the updated policy applies.

Contact

Privacy questions, access requests, and deletion requests:

GTECH Infosystems Private Limited
A-113, Svayam Symphony, Opp. Madhubhan Resort
Anand, Gujarat 388120, India
Email: gtechinfosystemspvtltd@gmail.com
Phone: +91 94281 53471